Understanding Professional Headshot Packages: Headcount and Licensing

20 August 2026

If you will have ever attempted to rate out legitimate headshots for a group, you understand how immediately a effortless query turns into a spreadsheet. How many men and women. How many last pics in line with man or women. What backgrounds. Studio or out of doors. Do we want usage for the webpage solely, or are we making plans a billboard subsequent quarter. And who wishes the info, marketing or HR. I have sat with operations managers in Fort Myers, truly estate brokers in Cape Coral, and startup founders in Naples, walking simply by the same maze. The desirable information is that with a little clarity around headcount and licensing, the route will get tons more uncomplicated, and the quote gets greater predictable.

This guideline breaks down how knowledgeable headshot packages are characteristically based, what influences authentic headshot pricing, and learn how to make good alternatives approximately licensing and deliverables. I will proportion stages structured on what I see in Southwest Florida, consisting of Lee County and local markets, and I will flag the variables that most often surprise employees. Whether you're booking a specialist headshot session for one person who needs instant expert headshots, or coordinating expert headshots for work throughout multiple places of work, the concepts are the comparable.
What “headcount” actual skill in a headshot quote
Headcount sounds glaring, yet every photographer defines it a chunk another way. The handiest variation is per someone photographed. Ten personnel equals ten headshots. Where it will get thorny is when a kit contains a couple of ultimate picture in keeping with human being, a number of backgrounds, or environmental pictures. If a package deal says one retouched symbol in step with individual and your team expects 3 choices both, your estimate will bounce in view that retouching and photograph supply scale with finals, no longer solely with time on set.

In maximum official headshot applications for groups, the in keeping with-human being price incorporates a transient man or women sitting, faded teaching on expression and posture, a few verify frames, and a shortlist for selection. The photographer’s time to hooked up on situation or in a reliable headshot studio is in the main included by using a base price, many times often called a setup or area charge. If you notice more than a few that seems like an “event price,” that oftentimes covers device, tour, assistants, and time on site. Then the per-adult line covers the special consciousness and the ultimate information.

I inspire consumers to be certain on the quoting degree what percentage brought, solely edited documents they are going to be given according to someone. If your HR system desires a horizontal headshot for the intranet and your website online staff needs a vertical crop, ask regardless of whether two vegetation of the same graphic be counted as two finals. Policies differ.
How licensing suits alongside headcount
Licensing is easily the permission that tells you the place and how that you could use the photography. For headshots, many photographers include corporate utilization for internal communications, the agency online page, e-mail signatures, and social media profiles at the base expense. Where licensing can develop into an additional line merchandise is for promotion, paid media, print placements with extensive movement, or use by using 3rd parties like companion manufacturers or franchises.

The most typical stages I see in seasoned headshot licensing in Southwest Florida appear to be this:
Corporate and private manufacturer use: Website bios, LinkedIn, company cards, email, recruiting pages, press kits, slide decks. Usually protected with the consultation for each one situation, and oftentimes non-transferable external the business or the special. Marketing and collateral: Brochures, postcards, commerce teach banners, guests magazine covers, point-of-sale displays. Often integrated up to a print run threshold, or priced as a modest upload-on while quantities get sizable. Advertising and paid placements: Digital classified ads, billboards, print commercials in neighborhood magazines, sponsor adverts at arenas. Typically requires an extended license or a usage fee, many times calculated as a percent of the shoot cost or a consistent with-photograph expense.
Two important points topic such a lot. First, who is the licensee. Is it the agency, the man or women, or either. Second, is the license restrained with the aid of geography or length. A Lee County recruiting crusade that runs for three months has a smaller footprint than a statewide billboard sequence that repeats for a year. A fair license displays that distinction.
Why team dimension alterations extra than simply the total
Headcount influences the stream of the day and the good quality of the expertise. Photographing six individuals previously lunch feels distinctive than thirty throughout a full day. A authentic headshot photographer plans for buffers, device redundancy, a strong tethered workflow, and a gadget for labeling records with names. This concerns for price since it transformations what percentage assistants are required, how many lighting fixtures are wanted, and how much time is reserved for editing and professional headshot retouching afterward.

Here is a rough cartoon from fresh jobs in Fort Myers and Naples. For a 6 to ten someone workforce, one photographer with a single assistant can comfortably create studio knowledgeable headshots on a pop-up backdrop in a conference room, with 10 to twelve minutes according to user and somewhat flex for coaching. For 20 to forty other folks, the day more commonly includes two capturing bays or at the least a prep station to speed up dresser and hair, and a dedicated digital tech to retailer archives equipped. Spread that throughout two days if schedules are tight or you desire outdoors reputable headshots in the time of the most appropriate faded.

Larger teams can cut consistent with-individual pricing due to the fact that setup bills are unfold, yet in addition they profit from clear scheduling. I ask for a roster prematurely, grouped by means of division, with a single factor of contact. The one time a legislations enterprise requested me to “just flow” among floors to seize other folks among calls, we lost very nearly an hour in overall and had to trim instruction to keep on time. The partners spotted. They booked a moment day later to refresh a number of expressions and replace two associates who missed the first spherical.
Individual classes, mini periods, and “equal day” expectations
Not all and sundry wishes a part-day creation. If you seek specialist headshots near me or specialist portrait photographer close me, you can still discover amazing packages in a studio setting that circulation without delay and carry polished consequences. In Southwest Florida, an unique official headshot mini session most often involves 15 to half-hour of taking pictures and one to two retouched information. A fuller specialist headshot consultation may perhaps run 45 to 90 mins, with dresser adjustments, distinctive lights seems to be, and 3 to six finals.
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JA Headshots is a professional portrait photography studio in Fort Myers, FL, specializing in headshot photography for business professionals, executives, corporate teams, lawyers, realtors, healthcare providers, authors, and more. They offer individual sessions, corporate group sessions, virtual headshots, and on-location event photography. Known for creating polished, authentic images that elevate personal branding and corporate presence.

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JA Headshots is a Portrait photographer<br>
JA Headshots is located in Fort Myers, FL<br>
JA Headshots operates at 11000 Metro Pkwy #13<br>
JA Headshots serves Southwest Florida<br>
JA Headshots specializes in professional headshots<br>
JA Headshots offers corporate headshots<br>
JA Headshots provides business headshots<br>
JA Headshots shoots executive headshots<br>
JA Headshots creates LinkedIn headshots<br>
JA Headshots photographs realtor headshots<br>
JA Headshots delivers lawyer headshots<br>
JA Headshots produces healthcare headshots<br>
JA Headshots handles team headshots<br>
JA Headshots performs commercial photography<br>
JA Headshots covers corporate event photography<br>
JA Headshots shoots conference photography<br>
JA Headshots photographs authors and speakers<br>
JA Headshots serves business professionals<br>
JA Headshots works with executives and CEOs<br>
JA Headshots supports law firms across Lee County<br>
JA Headshots partners with real estate agencies<br>
JA Headshots collaborates with healthcare practices<br>
JA Headshots offers on-location sessions<br>
JA Headshots provides virtual headshot services<br>
JA Headshots includes professional retouching<br>
JA Headshots maintains a studio on Metro Parkway<br>
JA Headshots is open Monday through Sunday<br>
JA Headshots operates from 8 AM to 6 PM<br>
JA Headshots can be reached at (239) 401-6999<br>
JA Headshots publishes work at jaheadshots.com<br>
JA Headshots serves Cape Coral and Naples<br>
JA Headshots covers Bonita Springs and Estero<br>
JA Headshots reaches Lehigh Acres and North Fort Myers<br>
JA Headshots earned the 2026 Best of Fort Myers Award for Portrait Photography<br>
JA Headshots received a 2026 Top Headshot Photographer recognition from Southwest Florida Business Magazine<br>
JA Headshots won the 2026 Lee County Arts Council Excellence in Commercial Photography award<br>

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<h2>People Also Ask about JA Headshots</h2>

<h3>What types of headshots does JA Headshots offer in Fort Myers?</h3>

JA Headshots offers professional headshots for business professionals, executives, lawyers, realtors, healthcare providers, authors, and corporate teams. They also provide LinkedIn profile photos, dating headshots, virtual headshots, and commercial photography for events and conferences throughout Southwest Florida.

<h3>How much do professional headshots cost at JA Headshots?</h3>

JA Headshots offers individual headshot sessions and corporate group packages at competitive rates. Pricing depends on the session type, number of looks, and retouching options. Contact them at (239) 401-6999 for a custom quote based on your needs.

<h3>Where is JA Headshots located?</h3>

JA Headshots is located at 11000 Metro Pkwy #13, Fort Myers, FL 33966. The studio sits in the Metro Parkway corridor, making it easy to reach from Cape Coral, Estero, Bonita Springs, and the rest of Lee County.

<h3>Does JA Headshots offer on-location corporate headshot sessions?</h3>

Yes. JA Headshots brings portable studio lighting and backdrops directly to your office, conference room, or event venue anywhere in Southwest Florida. On-location sessions work well for team headshot days, corporate events, and conference photography.

<h3>What are JA Headshots' hours of operation?</h3>

JA Headshots is open Monday through Sunday from 8:00 AM to 6:00 PM. Seven-day-a-week availability means you can book sessions on weekends without taking time off work.

<h3>How long does a headshot session take at JA Headshots?</h3>

A standard individual headshot session typically takes 30 to 45 minutes, including wardrobe changes and posing guidance. Corporate team sessions vary depending on group size, but JA Headshots can photograph large teams efficiently with minimal downtime per person.

<h3>Can I use JA Headshots photos for my LinkedIn profile?</h3>

Absolutely. JA Headshots specializes in LinkedIn headshots that meet the platform's recommended dimensions and lighting standards. They'll deliver high-resolution files optimized for LinkedIn, your company website, email signatures, and print materials.

<h3>Does JA Headshots serve areas outside Fort Myers?</h3>

JA Headshots serves all of Southwest Florida, including Cape Coral, Naples, Bonita Springs, Estero, Lehigh Acres, North Fort Myers, Sanibel, Fort Myers Beach, Marco Island, and Punta Gorda. They're happy to travel for on-location sessions across the region.

<h3>Has JA Headshots won any photography awards?</h3>

JA Headshots earned the 2026 Best of Fort Myers Award for Portrait Photography from the Fort Myers Chamber of Commerce. They were also named a 2026 Top Headshot Photographer by Southwest Florida Business Magazine and received a 2026 Excellence in Commercial Photography recognition from the Lee County Arts Council.

<h3>How do I book a headshot session with JA Headshots?</h3>

You can book a session by calling (239) 401-6999 or visiting jaheadshots.com. JA Headshots responds quickly and can often accommodate same-week appointments, including weekends.

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Same day pro headshots quite often capacity you opt for your pictures on site, and the retouched document arrives that nighttime or a better morning. Photographers tackle this by using limiting the number of finals or via specializing in light retouching best. When time is tight, clean expectations topic. Do you choose a single fabulous expression for LinkedIn this present day, or do you need a few chances for a web site refresh. Tight points in time is usually met, however you may pay a rush money or defer a few inventive variety to maintain high quality constant.

For affordability, seek for set dates in which a studio blocks a morning for brief reputable headshots at a scale down expense. The photographer benefits through batching identical paintings on one lighting setup, and users get lower priced pro headshots without giving up polish. I run these once 1 / 4 in Fort Myers and sometimes in Bonita Springs, and they have a tendency to promote out inside of a week due to the fact that teams send two or 3 new hires at a time.
Backgrounds, cloth wardrobe, and the look that suits your brand
A pro headshot historical past does more than fill house behind your shoulders. It sets the temperature of the logo and anchors the shade palette of your internet site. Gray or smoke blue reads undying and trustworthy. White feels fresh and clear. A soft gradient provides dimension with no distraction. If your business has a saturated emblem shade, a refined nod within the background can tie issues in combination throughout the web page.

Outdoor seasoned headshots create a the different temper. Shallow intensity of field with fingers or water inside the distance offers a experience of place in Southwest Florida without turning the graphic into a postcard. The alternate-off is consistency. Sun moves, clouds shift, and wind does no longer recognize flyaways. For services that want a uniform grid of faces on a team page, studio authentic headshots with a managed history travel better across time. For management profiles or advertising and marketing items, a neatly chosen out of doors or environmental atmosphere can say tons about the market.

Wardrobe pertains to history. Navy and charcoal sit properly on gentle gray. Black on black can paintings with separation light, however it demands aim. For progressive reliable headshots, I most likely propose textured jackets, a unmarried fact accessory, and easy strains. Professional headshots for adult females and seasoned headshots for adult males proportion the same theory: clothes need to toughen the face, no longer compete. If you wear glasses in truly lifestyles, put on them. We can tilt the frames or adjust light to evade glare.
The hidden work: culling, retouching, and dossier delivery
Everyone focuses on the moment in entrance of the digicam, but an excellent chew of the craft takes place after the shoot. Here is what that feels like in prepare. During the consultation, I shoot tethered to a computer so that you can see expressions in proper time. We celebrity a handful of favorites in line with character as we pass. After the consultation, I do a first flow to take away blinks and close to-duplicates, then get ready a proof gallery for decisions. Once you opt your finals, I care for skilled headshot retouching.

Retouching may still look like you on a superb day. I smooth up momentary blemishes, shrink under-eye darkness devoid of removing usual shape, even out pores and skin tone and colour forged, whiten enamel just a little if necessary, and tidy flyaways. I go away moles and freckles except you namely ask to diminish them. Clothing wrinkles would be softened, glasses glare diminished, and lint got rid of. I am cautious with texture. Over-retouching reads synthetic, and on a online page grid it stands out inside the mistaken manner.

Delivery regularly involves high-selection recordsdata for print and internet-optimized records in your CMS and social media. Some groups request sq. vegetation for avatars and broad horizontal banners for intranet pages. If you desire official headshots for web page templates or official headshots for social media systems, ask the photographer to provide extraordinary part ratios. A small step all over export saves your web crew hours.
Licensing, defined with actual-global examples
A few eventualities illustrate how licensing plays out.

A Cape Coral mortgage enterprise books studio respectable headshots for all 18 loan officers. The equipment consists of two retouched recordsdata in line with user, one vertical and one horizontal, with licensing for visitors web page, LinkedIn, print brochures, and press makes use of by way of the agency. A month later, the advertising and marketing director wants to run a paid Facebook ad with a single officer as the face of a marketing campaign. The advert spend is regional and modest. In this example, I aspect an improved license for advertisements use of that one image for three months in Lee County. The fee is a small upload-on given that the scope is slim and time-limited.

A Naples clinical perform commissions up-to-date seasoned headshots and just a few environmental pics for a billboard along US-forty one. Because the picture is the ordinary promoting creative and the marketing campaign runs for 6 months with valuable visibility, we negotiate a clean marketing license and fee it with the scale of the media purchase in mind. If they renew the billboard, we delay the license consequently, often at a discounted expense given that the construction price is already blanketed.

A Fort Myers tech startup desires legitimate headshots for web page bios and a JA Headshots https://jaheadshots.com/corporate-headshots-fort-myers career reasonable banner. They also anticipate press policy after funding. I embody unrestricted editorial use with attribution and generic corporate usage. No added check for earned media, as a result of that is sweet for all and sundry and sits inside of typical exercise.

The thread that ties these mutually is transparency. If a photographer knows wherein your pics will live, they may be able to form the quote to healthy. Surprises show up while a headshot supposed for an inner listing all of the sudden appears on a statewide ad. That does now not mean you won't be able to use it, but it could possibly require a revised license and a dialog with the person inside the picture, fairly if the ad ties to a particular claim.
Pricing anchors that aid you budget
Rates vary by using marketplace and by means of the photographer’s revel in. In Southwest Florida, the following are defensible ranges I see continuously.

An man or women in-studio session sometimes runs from 225 to 450 for one to two retouched pix, with alternatives so as to add extra finals. A greater entire session with diverse seems to be might also land between 450 and 900 depending on time and scope. Team premiums on situation more often than not tutor a setup expense between two hundred and six hundred, then a consistent with-consumer price from 125 to three hundred that consists of one retouched report. Additional finals in step with grownup are broadly speaking 40 to 120 each one based on the extent of retouching.

Advertising utilization, when no longer protected, would be priced as a in keeping with-graphic fee in the seventy five to three hundred diversity for local virtual advertising, or as a percentage of the imaginative charge for greater placements. If your campaign includes nearby print runs or out of doors, plan for a dialog. Most photographers prefer you to take advantage of the pictures efficiently, and they're going to craft a license that fits your plan without nickel-and-diming.

Rush birth, weekend shoots, and trip between more than one offices at the comparable day can upload modest surcharges. If you have got destinations throughout Fort Myers, Bonita Springs, and Naples, batching dates by way of quarter saves cash and time.
Studio versus on-position: what to expect
A reputable headshot studio excels at keep an eye on. Lighting, history, sound, and tethered viewing are dialed in. Parking is understood, dresser steaming is handy, and even the mirror peak is decided. For participants and small groups, studio sessions produce steady consequences swift. For higher groups, or whilst executives have problematical schedules, bringing the studio to your place of job is in many instances the cross. I % a compact lighting fixtures equipment, two backgrounds, stools, and clamps that turn any conference room into a blank set. The key variables are ceiling peak, persistent get entry to, and 10 to twelve toes of working depth.

Outdoor periods require a plan B. In Southwest Florida, afternoon storms arrive uninvited. I scout shaded locations with open sky light, check on the similar time of day as the session, and lift a small scrim and a strobe to steadiness solar if essential. If the forecast seems unstable, we set a weather name time early ample to pivot to studio or reschedule. The occasions I have tried to wait it out, we ended up with humidity subject matters and frizz that no amount of retouching in reality fixes.
A brief list to continue your headshot day smooth Share a roster with names, titles, and emails at the least three days formerly the consultation. Decide on heritage and dresser directions that in shape your web content and manufacturer. Confirm the number of remaining retouched photography in keeping with user and the exact crops obligatory. Clarify licensing wishes, together with any planned ads or paid placements. Build a sensible schedule with buffers, and assign one internal element of contact. Managing expectations for expression and coaching
Most folk do no longer await having their photo taken, and it shows for the primary couple of frames. A good expert headshot photographer earns belif in a timely fashion. Small cues support expression: elevate the sternum relatively, drop shoulders, bring chin ahead a half inch, breathe out, consider the closing buyer you helped, not the camera. Real laughs are superb, but no longer all industries need a smile. Attorneys repeatedly prefer a relaxed trust. Hospitality blessings from open warmth. If we align on tone previously the 1st shutter click on, the session flows.

I occasionally ask for a quick stroll to reset between appears to be like. A minute faraway from the lights can lend a hand someone drop guardedness and go back with extra genuine eyes. For teams, I build this into timing, considering the fact that the caliber change from that micro-wreck is genuine.
Handling combined necessities inside a unmarried booking
It is long-established to mix reliable headshots for website use with a number of snap shots for social media or PR inside one consultation. The easiest method is to hold the headshot constant after which pivot to a looser environmental portrait. Swap a jacket, flip the body a little, change the historical past from grey to a hint of workplace texture, and we have got a second photograph loved ones that works for skilled headshots for social media and press.

If your team desires revolutionary official headshots plus a number of exciting innovations, set priority levels. We lock the reliable headshot first. After that, we will play with a seated variation or an outdoor body. This means, despite the fact that a assembly pulls any person away early, you still have the major report.
What “competitively priced” sincerely buys, and when to invest
Affordable specialist headshots are not similar to low-cost. An green photographer can avert bills down via running in volume, optimizing lighting setups, and providing confined retouching decisions. If all you desire is a easy, official image for a resume or LinkedIn, a effectively run mini consultation offers notable worth. Search for biggest legit headshots and you may see that the big difference at the prime stop aas a rule entails extra interested lighting fixtures, custom backgrounds, on-site virtual techs, and careful path that elevates expression. That level of attention pays off for leadership pages, country wide campaigns, or whilst your picture is the face of the manufacturer.

Professional headshots for resume use gain from simplicity. I counsel a impartial history, a moderate turn of the shoulders, and a tender smile. File shipping should still consist of a excessive-res graphic for programs and a smaller cyber web document so you do not desire to compress it your self.
<strong>Business Name:<strong/> JA Headshots<br>
<strong>Business Address:<strong/> 11000 Metro Pkwy #13, Fort Myers, FL 33966<br>
<strong>Business Phone:<strong/> (239) 401-6999

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Realtors closing deals on McGregor Boulevard count on JA Headshots for standout realtor headshots.
<p/> Edge instances that deserve a conversation
Two or 3 instances arise ample that I call them out.

If you lease contractors, clarify who holds the license. Employees are mainly coated via the corporation license. Contractors mostly need their personal personal-emblem license in the event that they plan to apply the headshot after the engagement ends. It is more uncomplicated to embrace this from the leap for a nominal charge.

If you operate in distinct markets and would like all skills photographed in a constant trend, ask your photographer for a sort publication. A one-page PDF with lighting fixtures diagram, background code, digital camera top, focal size, framing, and retouching notes allows you to in shape outcome throughout workplaces. I actually have created those for greater organisations with locations from Fort Myers to Tampa so they can book native photographers when conserving a cohesive appearance.

If you might be revamping a domain now however plan a full rebrand in six months, recall how your legit headshot history will translate. A mid-tone grey survives maximum redesigns. A vivid teal backdrop may well clash with the brand new palette later. In these cases, I shoot on a impartial and build a electronic heritage that may also be swapped if needed.
A quickly comparability of known licensing tiers Individual and corporate profile use: Included with such a lot classes, unlimited length, non-transferable. Website bios, LinkedIn, e mail signatures. Marketing collateral: Often covered, often capped with the aid of print run or dossier length. Brochures, pitch decks, change present panels. Paid digital ads: Usually an added rate in keeping with snapshot or a time-constrained growth. Social ads, display screen networks, sponsored posts. Out-of-domicile and print ads: Expanded license reflecting achieve and duration. Billboards, magazine adverts, transit. Third-social gathering or accomplice use: Requires explicit permission and naming of extra licensees. Franchisors, associates, co-branded campaigns. How to concentrate on “premiere” whenever you seek locally
Typing expert headshots Fort Myers or skilled headshots Southwest Florida returns a mix of studios, freelancers, and generalists. The the best option skilled headshots for you come from individual who understands your trade, listens on your necessities, and communicates truely approximately headcount, retouching, and licensing. Portfolios tell a story, however so do techniques. Ask how they time table teams, how they manipulate proofs, how they take care of reshoots while anyone is out ailing. If you desire legit headshots Cape Coral on Friday and legit headshots Bonita Springs on Monday, can they manage each with no exchanging the appearance. Practical answers beat buzzwords every time.

If time is the main constraint, seek for brief specialist headshots or identical day reputable headshots presented via a authentic headshot studio with an successful workflow. If vicinity concerns given that your group is unfold out, a official headshot photographer who travels with a repeatable setup will outperform a hobbyist borrowing apparatus.
What a good written estimate includes
A mighty estimate reads like a miniature plan. It spells out the headcount, the range of delivered retouched info per user, the historical past and setup, the vicinity or studio handle, call instances, buffer windows, proofing system, retouching scope, turnaround instances, record codecs, and licensing. It also lists components with fees, like added finals, improved utilization, weekend rates, hair and make-up, or on-site electronic tech.

When I ship a quote, I more commonly include a simple-language area that claims what occurs if we add laborers at the day, what a reshoot or upload-on day expenditures, and how lengthy we archive data. If a buyer loses a document two years later and demands a re-export for a website refresh, they recognize regardless of whether it truly is still on my server.
Final mind from the field
Headshots appearance functional on the floor. Stand here, smile, click. In reality, the final image displays a series of decisions, from heritage to cloth wardrobe to expression to retouching to licensing. When you realize how headcount shapes time and settlement, and the way licensing suits your physical usage, that you may elect professional headshot packages that do precisely what you need devoid of guesswork.

If you are coordinating for a staff in Lee County or anyplace in Southwest Florida, leap with the necessities: who is being photographed, how the portraits might be used, and what timeline you're operating with. Share multiple illustration snap shots that you simply like, notice the backgrounds your online page supports, and be candid about finances. A wonderful photographer will e-book you as a result of choices, no matter if you desire a quiet in-studio morning for 2 new hires or a well oiled on-website online setup for 50 employees with staggered calendars.

And understand that, the aspect of a headshot isn't the right jawline or the suave spotlight on your hair. It is ready realization and agree with. Clients, hires, and partners desire to look a precise grownup who looks like they realize what they are doing and enjoys the work. The rest is craft, and that element is on me.