Recording site features before tree-work planning: the written proposal for a property manager

Tell the contractor about site features you know are present and those you are uncertain about. Show their approximate relationship to the tree in a sketch, while making uncertainty explicit. Ask how site questions should be resolved before a method or scope is agreed.
Make the proposed work readable
Read the proposal alongside the original enquiry and ask whether the two refer to the same tree and concern. Check the purpose and practical arrangements as well as the task name. Request clarification if a broad phrase could describe more than one kind of work.

This tree-care planning guide from Progressive Tree Service focuses on site features and the information needed to discuss it clearly.
The brief for a property manager
Identify the property contact who can answer access questions and the person who reviews the proposal. Explain which entrances and routes are normally in use. Ask what needs to be arranged with other people before a date is discussed.
Questions to keep with the record
Which site details need checking before the work arrangements can be confirmed? Can the written description be checked against the concern? Ask for an explanation that connects the answer with tree care planning https://yonderstack.com/p/EkJejfESb_1bo0oqzgTj3.pdf the particular tree and proposed work, then record anything still unresolved.
A practical next step
Keep the clarification with the proposal. If the scope changes, request an updated description rather than relying on a remembered conversation.

Keep unresolved site questions in the record rather than turning an approximate sketch into a confirmed plan.

Pass on the agreed description itself, rather than shortening it into a general maintenance request.