Office 365 - The Several Actions for a Effective Migration

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26 March 2022

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To ensure the success of one's Office 365 migration project, you need to be sure you reach the following objectives:

No info is lost through the transition process;

No system downtime - your small business still must operate; and

It's done quickly and cost-effectively.

In other words, an Office 365 migration that's stress-free! These objectives can be carried out following these 7 steps:

1. Take a look at current email system

If you're like lots of people, the primary reason for migrating to Office 365 happens because you want to move your email for the cloud. Accordingly, it is advisable to start with collating the technical precisely your present email server and run an audit state that identifies all the active users and groups and also the size email addresses boxes.

2. Research your current Microsoft licensing status

Office 365 has variety of technical prerequisites you'll want to know about before you decide to migrate. Normally the one that catches people out is that Windows XP and Office 2003 usually are not supported. Along with making sure your main system and browser will work with Office 365, it's also important to size up the versions and licenses of the Microsoft 'office' software you currently have. Similar to organisations, prehaps you are utilizing a mix of Ms office versions, which is all right - but it is important to know very well what you've currently so that you can make the right decision where blend of Office 365 plans are best suited to your small business.

3. Research your current data storage locations and size

Office 365 offers two main locations to the storing of the data - Microsoft OneDrive and SharePoint. To make an informed decision on what advisable to store your data when you migrate to Office 365, it's essential to review and record the locations and height and width of your computer data.

4. Select the most effective blend of Office 365 plans

You're now with the point that you have info on your email system, you've got a detailed directory your overall Microsoft licensing and also you understand how much data you must migrate. Congratulations - you're now at the point where one can evaluate the different Office 365 business and enterprise plans and select those that are ideal for your organization. Note that Microsoft now allow Office 365 offers to be mixed and matched which is great news for those businesses big and small. This means you can improve your existing acquisition of recent versions of Microsoft Office in addition to appeal to the different requirements your employees might have, according to their roles.

5. Technical preparation on your Office 365 migration

It is time for it to get all your ducks in a row knowning that means collating each of the technical details you will want to conduct a smooth migration. For example, the final thing you must do is start work 365 migration and then find out there isn't the correct password to improve your website record. An important part of this task would be to update all computer software on the minimum specification and in addition consider whether you want to customize the kind of your email groups and the way you structure your data.

6. Perform your Office 365 migration

The top day is now and it's time to start work 365 migration. This can be the critical step, but with the lead-up work all done, you need to feel confident that the method goes smoothly. Typically the email system files is migrated over a weekend to lower the outcome on the internet performance and to lessen the effect on normal business operations.

7. Perform a post-migration cleanup

Together with the actual migration complete, it is possible to many clean-up tasks to do prior to project can be deemed a success. The telephone number and types of tasks will differ for each and every migration but a common example will be the decommissioning with the existing Exchange software from your server. This not just reclaims disk space, but it will also increase the performance of your respective server and make certain that the server runs reliably in the years ahead.

Is often a DIY Office 365 Migration recommended?

As we discussed these seven steps collectively require considerable expertise in your overall systems and a good understanding of a cubicle 365 platform. There are a variety of third-party software programs which you can use to help in this method - the tricky part would be to know which of them are of value. Furthermore you'll want to think about whether it be worth using internal staff to find out and execute a one-off multi-step project.

This could be that the 6 ways to assure your business of the successful Office 365 migration is with the help of a Microsoft Partner containing Office 365 certifications and real-world experience of performing Office 365 migrations.

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