Office 365 - The Several Procedures for a Effective Migration

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26 March 2022

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So that the success of your Office 365 migration project, you have to be sure to attain the following objectives:

No data is lost through the transition process;

No system downtime - your organization still must operate; and

It's done quickly and cost-effectively.

Put simply, an office building 365 migration that's stress-free! These objectives can be achieved by following these 7 steps:

1. Take a look at current email system

If you are like most people, the primary reason for migrating to Office 365 is really because you need to move your email on the cloud. Accordingly, it's important to begin with collating the technical particulars on your existing email server and run an audit are convinced that identifies all the active users and groups plus the sized email addresses boxes.

2. Review your current Microsoft licensing status

Office 365 has quantity of technical prerequisites you will want to be aware of before you decide to migrate. One that catches people out is the fact that Windows XP and Office 2003 usually are not supported. Along with ensuring your main system and browser works with Office 365, it's also important to take stock of the versions and licenses with the Microsoft 'office' software you have. Similar to organisations, you are probably employing a mixture of Microsoft 'office' versions, which is just fine - but it's vital that you know what you might have currently to enable you to make a good decision where combination of Office 365 plans would be better fitted to your business.

3. Take a look at current data storage locations and size

Office 365 offers two main locations for your storing of the data - Microsoft OneDrive and SharePoint. To make an educated decision on what best to store crucial computer data when you migrate to Office 365, it's essential to review and record the locations and height and width of your data.

4. Choose the most effective combination of Office 365 plans

You're now on the point in places you have information about your email system, you've got a detailed directory of your current Microsoft licensing and you know how much data you need to migrate. Congratulations - now you are with the point where one can assess the different Office 365 business and enterprise plans and judge those that are fantastic for your small business. Note that Microsoft are now allowing Office 365 offers to be mixed and matched that's nice thing about it for many businesses large and small. It means it is possible to maximise your existing investment in recent versions of 'microsoft office' as well as take care of the different requirements your workers might have, determined by their roles.

5. Technical preparation to your Office 365 migration

It is now time and energy to get your ducks in a row understanding that means collating all the technical details you will want to conduct a smooth migration. For instance, the last thing you must do is start work 365 migration then discover you don't have the proper username and password to update your website name record. A fundamental part of this step is to update all software on the minimum specification as well as consider whether you wish to affect the design of your email groups and how you structure crucial computer data.

6. Perform your workplace 365 migration

The big day has arrived and it is time to start your workplace 365 migration. This is actually the critical step, but the lead-up work all done, you ought to feel certain if the process goes smoothly. Usually the email system files is migrated over the weekend to lower the impact on the internet performance and also to slow up the affect normal business operations.

7. Perform a post-migration cleanup

With all the actual migration complete, you can still find a number of clean-up tasks to complete ahead of the project can be deemed successful. The number and types of tasks will differ for each and every migration however a common example could be the decommissioning with the existing Exchange software from your server. This not only reclaims disk space, however it will also increase the performance of your server and be sure that your particular server runs reliably in the years ahead.

Is really a DIY Office 365 Migration a good suggestion?

As you have seen these seven steps collectively require considerable knowledge of your overall systems and also a good comprehension of a cubicle 365 platform. There are a number of third-party software programs you can use to assist in this procedure - the tricky part is usually to know those are of value. In addition you need to contemplate whether it's worth using internal staff to master and perform one-off multi-step project.

It may well be that the best way to assure your company of an successful Office 365 migration is to apply the help of a Microsoft Partner containing Office 365 certifications and real-world experience of performing Office 365 migrations.

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